Creating an event that stands out from anything your guests attended before is top of mind for any quality event planner. While there are many facets to event design, visuals may be the most important. But not just any visuals.
Visuals create instant impact — that all-important first impression. Branded visuals take your event to the next level — reminding attendees who is responsible for this magnificent event! And they do so in an engaging way.
Here are some types and examples of branded visuals and which ones work best for your event.
Continue reading “Event Design: How Branded Visuals Can Take Your Event to the Next Level”
Don’t you just love it when you get to work with the best people ever? Creating and executing a large-scale event requires teamwork. But not just any team. It takes the right people, working as one, to produce an event that runs smoothly and makes a lasting impact on attendees.
The more skills and creativity you bring to the planning process, the more interesting and marvelous your event will be. Here are some tips to build your all-star event team.
Continue reading “4 Tips for Building an All-Star Event Team”
As a new event planner, you had to learn how to read a venue contract in order to book your hotel, expo center, etc. You learned (perhaps the hard way) where the phrase “the devil is in the details” came from. The same applies to AV quotes. If you can’t understand the lingo, your event could get off to a less-than-stellar start.
So, what should you expect from your AV quote? How do you avoid surprises? And can you negotiate your quote? Here’s a comprehensive breakdown of AV quotes to help answer those questions.
Continue reading “Hiring Vendors: A Comprehensive Breakdown of AV Quotes”
Not to belabor the point, but, ultimately, it’s the people who make your event shine. Labor costs can run anywhere from 10% to 50% of your budget. So when you’re planning an event, it’s important to understand how those costs are computed. Let’s break it down.
Continue reading “7 Audio Visual Labor Costs to Expect When Planning an Event”
Looking to add a little “atmosphere” to your event? Perhaps some smoke, haze, or fog? Smoke machines and hazers are popular for large-scale events because you can create a cool look that permeates your room or generates special lighting effects.
Here are some ways these machines can enhance your event.
Continue reading “Fog Effect: How Smoke Machines and Hazers can Enhance Your Event”
If you’ve ever attended a live concert, chances are you noticed the stellar light show dancing on the walls, ceiling, and over the faces of the people in the crowd. Those lights add so much visual appeal to the show and they’re crucial to illuminating the singer, but without rigging, a light show of that size couldn’t happen.
Not familiar with rigging? Here’s everything you need to know.
Continue reading “Ask the Pros: Everything You Need to Know About Event Rigging”
When you’re checking out venues for your next event, look up. Why? Because ceiling height matters, too.
You may be a pro at examining the room’s layout, walls, even the floor — mentally picturing how you might arrange the room. But are you forgetting the ceiling? Believe it or not, your venue’s ceiling height has a big impact on both the acoustics and rigging for your event.
Continue reading “Acoustics and Rigging: How Important is My Venue’s Ceiling Height?”
When you work with an audio visual team, it can be supremely helpful to know who does what. The more complex your production, the larger your tech team will be, but many of the key roles remain pretty much the same. Don’t worry if you don’t know every individual and their job, they will still do the same amazing work they always do. But the more you understand specific behind-the-scene roles before and during your event, the smarter and more creative you can be in planning and executing something truly memorable.
Here are some common job titles in the AV industry and their responsibilities. Continue reading “Tech Team Roles: 11 Important People in Your Planning Process”